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SELECTION OF INDIVIDUAL CONSULTANTS

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SELECTION OF INDIVIDUAL CONSULTANTS

Post  freddy.mbeyella on Fri Sep 27, 2013 10:19 pm

id2013 I agree.

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Re: SELECTION OF INDIVIDUAL CONSULTANTS

Post  id2013 on Wed Sep 25, 2013 4:27 pm

Freddy wrote
''On evaluation of EOI or proposals; I think the process is the same others. It depends on number of proposals. Where volume of submission is large the minimum number of five members of panel is appropriate. For small assignment I am on opinion three members should be enough though the Law does not state so!''

Given to the above conclusion and opinion, whatever the nature of assignment if the exercise of evaluating the so called technical proposal it should not contravene with the Regulation 58 (2), GN. No. 98 of 2005 which states that '' A procuring entity shall evaluate each technical proposal by using an evaluation committee of five or more specialists taking into account several criteria which had previously been disclosed in the request for proposal''[/i]. The legislation do not give an option regardless of the nature of the called proposals.

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SELECTION OF INDIVIDUAL CONSULTANTS

Post  freddy.mbeyella on Tue Sep 24, 2013 2:01 pm

As discussed by other contributors, individual consultants are engaged based on their qualification and experience in respective assignments. They are selected on either: References; Comparison of qualifications; Expressing interest or approached directly by the procuring entity. The choice on how consultant is selected depends on duration of assignment
The type of assignments which can be performed by individual consultants are shown in Regulation 78 of G.N.No. 98 Such assignments as stated by other members are routine nature where detailed methodology is not required. However, details on how the assignment will be carried out are stated in the Request for Proposal which comprises of Terms of Reference. In response to the RFP,consultants are requested to submit detailed/ updated CVs and Financial Proposal that means is combined submission in separate envelopes.  In regard to understanding the TOR, consultants are requested to make comments on the ToR of the assignment if any.
On evaluation of EOI or proposals; I think the process is the same others. It depends on number of proposals. Where volume of submission is large the minimum number of five members of panel is appropriate. For small assignment I am on opinion three members should be enough though the Law does not state so!

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Re: SELECTION OF INDIVIDUAL CONSULTANTS

Post  RSM on Mon Sep 09, 2013 6:21 pm

RJM,

To me I think selection of individual consultant as described in the Regulations is a Quality Based Selection. You first evaluate the CV to obtain a consultant with the best CV, which as said earlier is synonimous to a technical proposal, and you open his financial proposal and if it is out of your expectation yo go to the next ranked.

I however do not see any harm that one can treat the selection as a cost and quality based selection or quality and least cost selection as long as this is provided for in the request for proposal document. BY THE WAY THIS MY OPINION IT IS NOT THE INTERPRETATION OF THE REGULATIONS.

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Re: SELECTION OF INDIVIDUAL CONSULTANTS

Post  RJM on Wed Aug 28, 2013 9:04 pm

RSM,

I am sure you will come back with more insight on this including my question below.

Partly I agree with your response.  

To spice more the topic, based on the premise you have set can we combine Technical and Financial Proposals while selecting and employing Individual Consultants ?

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Re: SELECTION OF INDIVIDUAL CONSULTANTS

Post  RSM on Wed Aug 28, 2013 5:10 pm

RJM,

I will focus on one aspect of your submission

(a) Do we consider the CVs submitted as Technical Proposals?
(ii) Is the CV a Technical Proposal (TP)?? Can it be TP while it is missing crucial criteria such as; understanding of ToR and Overall quality of the offer, quality of the work and methodology?
(iii) If CV is not TP, do PEs required to prepare methodology and work plan for the Consultant? If PEs are going to tell the Consultant how to do the assignment, then, what is the essence of employing the Consultant?

To me I think a CV prepared for a particular individual consultancy assignment is TP since the Consultant in preparing his CV is required to show the experience he has in carrying out assignments of similar nature. As for the need show his understanding of TOR, his methodology and work plan this is overcome by the nature of services under which Individual Consultants may be used which are assignments of simple nature and the methodology is standard and can be prescribed by the Employer and not suggested by the Consultant as his part of the proposal.

Will see if I can add something later.

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SELECTION OF INDIVIDUAL CONSULTANTS

Post  Gadsubone on Mon Aug 05, 2013 12:35 pm

Individual consultants are normally employed on assignments for which (a) teams of personnel are not required, (b) no additional outside (home office) professional support is required, and (c) the experience and qualifications of the individual are the paramount requirement. When coordination, administration, or collective responsibility may become difficult because of the number of individuals, it would be advisable to employ a firm.

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Re: SELECTION OF INDIVIDUAL CONSULTANTS

Post  RJM on Thu Aug 27, 2009 10:20 pm

GadielCM, I have critically gone through on what you called ‘RFP- Indivdual Consultant prepared by PPRA, March 2009 [Section II]’ still my problem not solved. I urge you to revisit critically my original submission and help by responding the questions I put forward.

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CV when selecting Individual consultants

Post  GadielCM on Wed Aug 26, 2009 7:09 pm

RJMbishi think you will get points for the following inputs; Fist of all we have to know where the individual consultant to be applied and in which situation. The Rg 77(1) of GN98 stipulate where the individual consultant to be applied. and Rg77(2) the same GN provide the key point the basis of Individual consultant interms of selection in additional to second schedule of the G.N 98, the limits of application for the selection method. I think here you have to consider first before employing cirteria to be used during evaluation.

Secondly; all your concerns can be answered through the Standard Request for Proposal for Consultancy Servces. You can find so called RFP-Individual Consultant prepared by PPRA by March 2009.In the said RFP, it found to be used for individual consultant whereby there are followings;
-Invitation for Expression of Interest (EOI)
-section I: Instruction to Consultants
-Section II: Terms of Reference:. This is where it came diffculties to you.in TOR, as it is, is where the PE to provide the scope and objective of the assignment to be undertaken. And where you as PE to set up the evaluation criteria you think that the consultant to be employed can achive yourt objectives.
-Section III: Contract Agreement form. this is an agreement form to be used after evaluation and award.

I advise you to visit this document (RFP), especially under section II, if you wont get enough come back for another discussion.

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CV when selecting Individual consultants

Post  pms on Fri Aug 07, 2009 6:45 pm

I think RJMbishi has raised a very valid point. Not a procurement expert myself, selecting individual consultants (ICs) based on their CVs may not be the best way considering the fact that CVs are usually prepared to suit a particular need and different individual may have prepared their CVs on different assumptions. You may be able to 'objectively' compare CVs if there was a prior instruction to potential 'IC' on how to prepare them taking into account the assignment at hand. The moment you ask potential IC (through 'RFP' of some sort) to prepare their CV based on the assignment, the submitted CVs will amount to a 'Technical Proposal' since it will respond to the requirements of the request ( 'RFP'), and even more.... A re-think is required on whether the 'CV' practice should continue or not. My few cents ...

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SELECTION OF INDIVIDUAL CONSULTANTS

Post  RJM on Mon Aug 03, 2009 5:50 pm

Under the current legislation [PPA, Cap 410 and its Regulations], Individual Consultants are required to be selected on the basis of their qualifications and capability to carry out the assignment i.e. professional competence, experience and knowledge of the local conditions. Furthermore, on the basis of the CV, PE should evaluate the qualifications and experience of each Consultant, particularly in the field of the assignment concerned and classify them by order of merit. The criteria to be used in the evaluation are those prescribed in the Table (d) of the Sixth Schedule of the GN No.98, which are;


General Qualification and Suitability of the task to performed;
Experience in the specific assignment described in the ToR;
Language proficiency; and
Knowledge of the country.

Please, can someone educate me on the following issues?

(a) Do we consider the CVs submitted as Technical Proposals?

(i) If yes, should the CVs evaluated with the panel of minimum of five members? Furthermore, should each
member evaluate independently?
(ii) Is the CV a Technical Proposal (TP)?? Can it be TP while it is missing crucial criteria such as; understanding
of ToR and Overall quality of the offer, quality of the work and methodology?
(iii) If CV is not TP, do PEs required to prepare methodology and work plan for the Consultant? If PEs are going
to tell the Consultant how to do the assignment, then, what is the essence of employing the Consultant?

(b) Is it high time now, Individual Consultants should submit TP??

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