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WHO ESTABLISHES PMU IN THE NEW ORGNISATION STRUCTURE FOR REGIONAL ADMINISTRATIVE SECRETARIATS?

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Re: WHO ESTABLISHES PMU IN THE NEW ORGNISATION STRUCTURE FOR REGIONAL ADMINISTRATIVE SECRETARIATS?

Post  RJM on Mon Oct 24, 2011 11:35 pm

Kawunju, thanks for bringing this to the attention of the public and relevant authorities.

1. I must commend the move of New Organization Structure to recognize and integrate PMU in the structure something which was missing and still missing to some of the entities. In absence legally recognized Organization Structure as this one to many entities has been the reason why PMUs not to getting the position they deserve. Mostly construed as a Support Unit and not a STRATEGIC UNIT like others.

2. Kawunju, your concern cannot go unnoticed especially on the composition of the PMU in terms of staffing. How PMU should be staffed is clearly stated in the Act although does not specify the number of staff. A big question is that, are the two staff mentioned adequate to handle the volume of procurement at RAS offices? I am not saying the referred circular does not hijack the Power of AO as far as PPA2004 is concern but this anomaly can be rectified in line with answering this question.

3. No doubt harmonization is required and should match with volume of procurement at RAS offices - who knows - may be the number prescribed in the circular could be adequate.

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Re: WHO ESTABLISHES PMU IN THE NEW ORGNISATION STRUCTURE FOR REGIONAL ADMINISTRATIVE SECRETARIATS?

Post  Rutaihwa on Thu Oct 20, 2011 3:15 pm

Mr Kawunju
This is a good Challenge to us.
It's my opinnion that Utumishi and PPRA should have to discuss this issue in order to produce/issue a common understanding Circular to PEs
Rutaihwa
Regional Secretariet Kagera

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WHO ESTABLISHES PMU IN THE NEW ORGNISATION STRUCTURE FOR REGIONAL ADMINISTRATIVE SECRETARIATS?

Post  Kawunju on Thu Oct 13, 2011 8:25 pm

It should not be taken for granted that I am not conversant with Section 34 of PPA 2004 which requires Accounting Officer of respective PE to establish and appoints staff in PMU. Nevertheless, the New Organization Structure for Regional Secretariats approved by president on 3rd June 2011 issued a circular which established Procurement Management Unit (PMU). Description of this circular has appropriately positioned PMU to RAS as Accounting Officer (AO) and stated PMU should be headed by Principal Supplies (Procurement) Officer. In addition, this circular has directed office of RAS to have PMU which composed of only two staff and designations prescribed are HPMU-(Assistant Administrative Secretary) and Supplies Officer.
However, Section 34 of PPA 2004 requires Procuring Entities to establish PMU depend on their need and staffed to an appropriate level. The Composition of PMU should consist of procurement and technical staff as well as necessary supporting and administrative staff. Likewise, Public Procurement Regulatory Authority (PPRA) has set procurement performance indicators which has been used mostly during procurement contract and performance audit. Among these indicators are Establishment and Composition Procurement Management Unit. PEs are ranked according to Right composition of PMU staff, Presence of Appointment letters appropriate qualification and adequate administrative supporting staff. It is also known employment of these staff is centrally done by “Utumishi” which directly appoints and position staff in respective offices.
An extract of performance indicators number 2 for Establishment and Composition of PMU requires existence of a PMU in accordance with the requirement of the Act and Regulations to be awarded 100% while criterion for this criteria are: Right composition of members of PMU as per PPA 2004 and its Regulations (35%); Presence of appointment letters of member of PMU by AO (15%); Appropriate qualification of members (35%) and Adequate administrative supporting staff: a)Office space, b)Facilities (Computers, and accessories, and printers and photocopier, and c)Secretary (15%)

There is no harmonization which has been done by appointing organs and the quoted Section 34 of PPA 2004 which requires AO of respective PE (Regional Secretariats) to formulate PMU basing on their own need. What way forward should PE seek in clarification of establishment of PMU in PEs? Does this mean AO by using this circular has been forbidden in establishment and appointment of PMU?

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